October 12, 2009
Done: Reduce task friction to get to task completion
Leo Babauta
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photo by yummyporky |
"Done" is a beautiful word.
It means you’ve achieved something, no matter how miniscule, a victory in a world filled with defeats. It is a tiny leap of joy in your heart, not only a step towards something wonderful but actually something wonderful itself.
Done means you’ve won, in a battle against procrastination and distraction and endless boring meetings and the constant requests of others, in the battle against a world conspiring to stop Done from ever happening.
Let’s make that battle easier. Let’s minimize the friction, all the forces against you, and make Done something easy.
Reduce the friction. Grease the slope towards done. Then give yourself a small
nudge, and you’re off.
The Friction
What are the things that stop you from getting to done, from even
starting on work sometimes? Let’s list a few of bigger culprits:
- Being overwhelmed by having too much to do.
- Too many distractions, such as reading on the web.
- Procrastinating – dreading a task.
- Not wanting to do a task because it’s boring or hard.
- Being intimidated by a large project.
- Tools are distracting or tough to use.
- Fiddling with tools instead of doing.
- Other people, making requests, calling, IMing, emailing.
- Meetings.
Getting to Done
Given the above list of friction, how can we reduce the friction to get to done? I can’t give a solution to every single problem that every single reader faces, except in a general way:
Focus on every single friction, and find a way to reduce or eliminate it.
The more you can do this, the less friction you’ll have. And the easier it’ll be to get done.
Here are just a few examples:
- Eliminate meetings. As much as possible. Focus on actual work.
- Eliminate distractions. Turn off email notifications, Twitter, the Internet in general. Turn off phones except certain hours. Only check email at predesignated times. Clear clutter. Don’t dawdle on this, though.
- Pick simple tools. Not complicated ones, not ones that have distractions. Best tool for writing? A text editor such as TextEdit or Notepad.
- Make a task really small. Small is not overwhelming or intimidating. It’s easy. You can get to done faster.
- Focus on one thing at a time. Having too many things is overwhelming. What can you do right now that matters?
- Make a project smaller. Reduce the scope. Have it doable in a few days or a week. Work on the other parts when the first part is done.
- Set office hours. Ask people not to interrupt you except at certain times of the day.
- Push back smaller tasks. The other things you need to do that interrupt you. Put them in a text file, and do them an hour before you finish working, so they don’t get in the way.
- Don’t work on boring stuff. Find stuff that excites you. If you can’t, consider changing jobs.
The Art of the Small
As you might have noticed above, small is better when it comes to getting to completion. It’s easier, which is less friction. It’s less intimidating.
But more than that, small tasks and projects are victories. You can quickly get to completion and feel great about it. And that compels you to keep going.
Keeping tasks and projects small means they have less friction, and
it’s easier to stay motivated. Keep things simple. Narrow your focus.
Do less, have less features, offer less services. Small is better,
because you’ll get to completion.
Leo Babauta, is a blogger at Zen Habits - one of the top blogs on the Internet that covers: achieving goals, productivity, being organized, GTD, motivation, eliminating debt, saving, getting a flat stomach, eating healthy, simplifying, living frugal, parenting, happiness, and successfully implementing good habits.
Categories: Work Life
